Monthly Archives: June 2017

Get started with Project Online

Posted by Jim on June 30, 2017
SharePoint 2013 / 2 Comments

Get started with Project Online …..

Wait, so what is Project Online?

Project Online Project Online is web-based, and is great for:

  • Managing multiple projects.
  • Tracking work on timesheets.
  • Balancing broad resource needs.

(If you’re looking for a hosted version of Project Server, this is it!)

To be clear, Project Online is NOT a web-based version of Project Professional.   Project Online is an entirely separate service that offers full portfolio and project management tools on the web. It includes Project Web App, and can, depending on your subscription, also include Project Online Desktop Client, which is a subscription version of Project Professional.

Stay tune … articles to follow on the new Online Project systems from Microsoft ….

 

Mapping SharePoint as a Drive

Posted by Jim on June 30, 2017
O365, SharePoint 2013, SharePoint 2016 / Comments Off on Mapping SharePoint as a Drive

Today many organization’s are using SharePoint or OneDrive and have them mapped as a network drive. But … if you haven’t mapped the drive properly you might come to all sorts of issues.

One of the issues you may encounter: when creating an Office document (Word, Excel etc) and then saving in the mapped SharePoint drive is upload failed.

 

 To get the correct link for mapping SharePoint as a network drive you will need to:
  1. Open Internet Explorer and log in with your Office365 credentials (please note this only works  with Internet Explorer and no other browser – This is a Microsoft limitation that cannot be changed)
  2. From the Home page, navigate to Sites > Team Site > <Shared Documents> – this may vary depending on how your company has decided to name the Shared location of files.
  3. Once you are in Shared Documents, from the tool bar ribbon select Library and then select Open with Explorer (this will open the Library as a standard Windows Explorer folder)
  4. Once the shared documents Library is opened in Windows Explorer, select and right-click on any of the files/folders within that location and select Properties.
  5. Make a note of the Location in the General tab and use it to map SharePoint as a network drive.
When mapping SharePoint as network drive you will need to:
  1. Add the following to Trusted sites in Internet Explorer:

https://sharepointsite.sharepoint.com

  1. Before you map a drive, login to Office 365 via Internet Explorer and tick “Remember my credentials”;
  2. Open the full clients address in internet explorer and make sure it opens the files without any logon prompt so https://sharepointsite.sharepoint.com/personal/USERNAME/Documents/
  3. Go to Services and make sure WebClient service is set to Automatic;
  4. When mapping a drive, make sure “Reconnect sign-in” and “Connect using different credentials” boxes are checked (make sure to use Office 365 email and password in the credentials prompt); (you’ll be prompted twice for the username and password, make sure you fill it in twice and twice select remember credentials)
  5. Go to Internet Explorer settings – Tools, Options, Connections, LAN Settings, uncheck “Automatically detect Settings” – this will significantly improve the connection to SharePoint.

Cheers!

SharePoint Online is Extremely slow

Posted by Jim on June 30, 2017
O365, SharePoint 2016 / Comments Off on SharePoint Online is Extremely slow

It been around for five years now but it’s still externally slow as milt tenant system. Here are my top five reasons that you may notice your SharePoint Online is slow, or that your environment is running slower than expected…

  1. General Architecture:

This is the most common has most impact on performance.  The Structural Navigation functionality generates hierarchical navigation by dynamically crawling through the SharePoint site system.  This could mean possibly hundreds of SQL roundtrips just to generate a single page.  While this functionality may have worked well On Premises, the additional latency is amplified by having to go to the cloud.  A typical Lift and Shift migration to the cloud would require that the navigation structure be changed in order to have performing navigation.  It is recommended to build navigation using search instead of the Structural Navigation functionality.

  1. Site content rollup:

Use static content where possible for highly trafficked areas.  And if speed is a concern, remember that Content by Search web parts will return results faster than the Content Query web part. Content rollup web parts, such as Content Query and Content by Search, will dynamically aggregate information to display to the user on the fly.  While these are convenient methods for developers, it can also present slower loading times and are not recommended for Publishing Portals that generate large amounts of traffic.

  1. Very large images or videos:

Make sure that if there are any videos on the page, that it is not loaded until the user clicks to start the video.

  1. Too many requests:

In recent years development techniques have pushed to loading more content on the client side.  For example, parts of a page could be loaded via HTML templates; many templates mean many calls to the server.  Try to minimize requests as much as possible by minifying and combining JavaScript sources, and also use CDN sources where possible.  Because CDN sources for common libraries, like jQuery, likely would have already been accessed by the client, the file would be cached and need not be loaded again.

  1. OMG -Too many web parts:

Every web part is an asp.net control that requires additional server processing to render.  Minimize the number of web parts by using static content wherever possible.

 

When do you use Nintex?

Posted by Jim on June 21, 2017
Office 365, SharePoint 2016 / Comments Off on When do you use Nintex?

Nintex is the market leader in workflow automation for SharePoint, and its workflows are used by thousands of businesses around the world to simplify and streamline their processes and

So, how can you be one of these ‘best in class’ companies that uses workflows to improve their business?

Over the next few weeks I’ll explore some of the best in class recommendations. Interesting and in confliction to many business owners, Nintex is for everyone. I have personally seen the eyes of hundreds of business admins and mid level executives come to live after one simple demonstration of the tool set.

Best Practice Tips and Tricks for Nintex Workflows

All the latest news on Nintex Workflows can be found at the Nintex blog. To get you started, our guide for best practice tips and tricks will set you on the right path.

  1. Research First

The beauty of Nintex Workflows is that they’re so , so very simple to build. But this shouldn’t be an excuse for set up preparation. To ensure your workflows are actually useful and serve a purpose, you need to begin by getting out there and doing some research.

The first step is to interview the people who’ll be using the workflow. What activities do they perform? How do their processes work? What would make it easier? Once you’ve got a deep understanding of what they need the workflow for, you’re ready for the next step.

Microsoft Enhances SharePoint Team

Posted by Jim on June 21, 2017
Office 365, SharePoint 2016 / Comments Off on Microsoft Enhances SharePoint Team

If you haven checked this out them your missing out!

It’s time for another MS Release with the announced new SharePoint Online user experience improvements that are arriving for Office 365 users.

So many of the user experience improvements promised by Microsoft at its May 4 launch event for SharePoint Server 2016 are starting to take shape. One of them is the team news user experience. It’s now getting centralized at the SharePoint home page for “first release” testers. They’ll start to see it “in the coming days.” Broader product rollout to Office 365 customers is planned for “the coming months,” according to Microsoft’s announcement on Tuesday.

The new Team news gets accessed from the SharePoint tile in the Office 365 App Launcher. It delivers a personalized news feed based on an individual’s active sites, the sites they follow and suggestions offered from the Microsoft Graph. The Microsoft Graph is search technology that underlies various Office 365 services.

Team news is just the latest user friendly addition to the SharePoint home page.

“With the addition of team news, SharePoint home evolves into an intuitive, single location to see what’s happening in all your sites and portals, perform enterprise-wide search, create new sites — and now read all the news around you,” Microsoft’s announcement emphasized.

This has been missing for 17 years and now finally someone listen to the voice of the customer. If you haven checked this out them your missing out!