Monthly Archives: March 2013

Five Big SharePoint Problems

Posted by Jim on March 29, 2013
SharePoint 2013 / Comments Off on Five Big SharePoint Problems

Company Turnover Creates Permission Problems

#1 The Headache: Turnover within the organization is not communicated to administrators leading to orphaned permissions.  Correcting this problem is a labor intensive task requiring the manual review of each site, folder and file.

#2 Duplicating User Permissions
The need to duplicate user permissions is a time consuming task. First the administrator must determine the user’s permission and then assign the same permission to the new user.  Accomplishing this manually can require up to four days of concentrated effort.

#3 Difficulty Finding Existing Web Parts
Identifying existing web parts and where they are located in the SharePoint farm is very resource intensive and often confusing.  If it is known how and where the web parts are being used, the parts can be reused to address new business requirements.  This reuse of web parts can greatly reduce development time and costs.

#4 Moving SharePoint Sites
Moving SharePoint sites is a complex task involving restoring the content databases to a new site.  This complexity demands an extensive use of resources. In some cases, hiring contract workers is necessary.

#5 Installing Content Databases
As the company grows, the installation of additional content databases may be required. Careful monitoring of this data is required to maintain system performance.

Guess what’s replacing SharePoint Workspac——, SkyDrive Pro

Posted by Jim on March 27, 2013
SharePoint 2013 / Comments Off on Guess what’s replacing SharePoint Workspac——, SkyDrive Pro

SkyDrive Pro provides storage, synchronization and sharing capabilities for users. Cloud-based apps will sync to the desktop app by just clicking on the desktop. There’s will also be. drag-and-drop file uploading capabilities from the desktop to the browser-based app, and even drag-and-drop capabilities within the browser-based application. SkyDrive Pro works with various Office Web Apps, such as Word, Excel, PowerPoint and OneNote.

SkyDrive Pro will have access to all of the new SharePoint capabilities. “All of the content manageable in SharePoint can be managed in SkyDrive Pro,” Spataro said.

The fate of SharePoint Workspace (that was previously known as “Groove”) in SharePoint 2013 got cleared up during the Q&A session

“SharePoint Workspace was one way of doing document sync and offline access with the previous version of SharePoint,” Spataro explained. “And in fact, SharePoint Workspace was the evolution of the Groove client. Although never a product or feather that really caught on, the document store, share and sync capabilities it did service a reasonable use.

Microsoft’s SharePoint-Yammer Roadmap, Yammer To Become the MS Social Layer

Posted by Jim on March 27, 2013
SharePoint 2013 / Comments Off on Microsoft’s SharePoint-Yammer Roadmap, Yammer To Become the MS Social Layer

Microsoft’s SharePoint-Yammer Roadmap, Yammer To Become the New MS Social System

Yes what was the biggest questions around Yammer after it was snapped up last June was what would, or could, Microsoft do with the social software? And what would Microsoft do with the new Yammer and SharePoint? Previously, it has said it would integrate them in three phases: basic integration, deeper connections and connected experiences. At Convergence, it gave more details about the integration roadmap.

SharePoint-Yammer Integration

Today’s update comes from Jared Spataro, who heads the SharePoint business in the Office division of Microsoft. During his Office keynote, the team demonstrated the integration of Yammer in Dynamics CRM, which started shipping last month.

That done, he said, the next step is Office 365, which already received a major upgrade last month. With Yammer that upgrade will continue as part of Microsoft’s wider plan to make Yammer its social layer across all of its products.  In blog post this morning, Spataro explained where all this is going.

1. Basic Integration

According to Spataro, in conference calls,  to avoid confusion, the update will be designed so that users will be able to replace one with the other with a simple click on a link in the navigation bar which will take the user to Yammer.

Additionally, as part of this, Microsoft will provide a Yammer app in the SharePoint Store that will enable users create a connection between groups and sites. While the SharePoint news feed will still be the default feed in Office365, the option to replace it will be obvious.

 

2. Deeper Connections

Following this in the fall will be a further update to Office 365 that will enable deeper integration between the two. At that point users will have the option of replacing the newsfeed with Yammer, but the integrated Yammer will offer users a Single Sign-On.

This means that when you click on the Yammer link in the Office 365 navigation bar, Yammer will appear under the bar, enabling users to get back to Office 365 services immediately.

The new experience will also offer other capabilities like rich document functionality as well as Office Web Apps integration to enable editing and collaborative editing of Word, PowerPoint and Excel documents.

3. Connected Experiences

Then going forward into 2014, the new Office 365 will be updated with more social enhancements and will continue to be upgraded every 90 plus days, in keeping with Microsoft’s plans for the rest of Office 365 and SharePoint 2013.

From a Yammer perspective, this means deepening the connections between Yammer and Office 365, but will include upgrades that over time will combine social, collaboration, email, instant messaging, voice, video and line of business applications in innovative new ways.

Yammer and SharePoint Server

But many, if not the majority, of customers using SharePoint are using it as an on-premises deployment so they will be looking for ways to connect their Yammer and their SharePoint on-premises.

This will be covered in the summer update, Spataro says, with guidance for replacing the newsfeed on-premises with Yammer. The Yammer app will be a valuable addition in this respect that will enable users to connect between their groups and on-premises SharePoint sites. SharePoint Server will not be updated every 90 days, but the Yammer improvements that are planned already should also help connect with the on-premises deployments.

Microsoft is clearly feeding a lot of dog food in the Yammer space and in response to customer questions as to whether they should use newsfeed or Yammer for social, Spartaro is quite clear about it.

The new Yammer is to become the social layer across Microsoft products and is what he describes as Microsoft’s  “new space”  for social. The benefits of the Yammer route are enormous, he says, in that it is easy to use, easy to start, and because it’s an online service, easy to update when needed.